Use of temporary optimized settings to reduce cycle time of automatically created spreadsheets

ABSTRACT

Aspects of the present invention provide a solution for reducing cycle time of automatically created spreadsheets. Specifically, an embodiment of the present invention provides a way to create a spreadsheet from data that is in a native format more quickly and/or efficiently. To do so, the invention accesses a control file using optimized settings to create the spreadsheet. Then, after creation of the spreadsheet, the invention uses a second control file having the final settings to modify the spreadsheet in preparation for output. The invention may use agents to perform all or a portion of these activities.

FIELD OF THE INVENTION

Aspects of the present invention generally relate to generation ofspreadsheets. Specifically, aspects of the present invention provide asolution for using temporary optimized settings to more efficientlygenerate automatically created spreadsheets.

BACKGROUND OF THE INVENTION

In the business world of today, conversion of data from one format toanother is a common practice. This is because, while one person may beable to and be comfortable with viewing data in a native format (e.g.,in a database), others may be much more familiar with another format,such as a spreadsheet. To facilitate this, applications have beendeveloped to automatically convert native data into alternative formats.

However, conversion of data in native formats into alternative formatsis not always a trivial process. To this extent, a conversion of thissort may involve a significant number of steps, which may involvenumerous processes and/or calculations. As such, conversion of data innative formats into alternative formats may take a considerable amountof time, especially if the conversion must be performed on a regularbasis (e.g., daily). This reduces the ability of the resources doing theconversion to perform other tasks and decreases overall efficiency.

In view of the foregoing, there exists a need for a solution thatovercomes one or more of the shortcomings of the prior art.

SUMMARY OF THE INVENTION

In general, aspects of the present invention provide a solution forreducing cycle time of automatically created spreadsheets. Specifically,an embodiment of the present invention provides a way to create aspreadsheet from data that is in a native format more quickly and/orefficiently. To do so, the invention accesses a control file usingoptimized settings to create the spreadsheet. Then, after creation ofthe spreadsheet, the invention uses a second control file having thefinal settings to modify the spreadsheet in preparation for output. Theinvention may use agents to perform all or a portion of theseactivities.

A first aspect of the present invention provides a method for reducingcycle time of automatically created spreadsheets, comprising: obtaininga first control document having optimized settings for the spreadsheet;setting the optimized settings; creating the spreadsheet using theoptimized settings; obtaining a second control document having finalsettings for the spreadsheet; setting the final settings; and outputtingthe created spreadsheet.

A second aspect of the present invention provides a system forautomatically creating a spreadsheet, comprising: an optimized settingsobtainer for obtaining a first control document having optimizedsettings for the spreadsheet; an optimized settings setter for settingthe optimized settings; a spreadsheet creator for creating thespreadsheet using the optimized settings; a final settings obtainer forobtaining a second control document having final settings for thespreadsheet; a final settings setter setting the final settings; and anoutputter for outputting the created spreadsheet.

A third aspect of the present invention provides a program productstored on a computer readable medium for automatically creating aspreadsheet, the computer readable medium comprising: program code forobtaining a first control document having optimized settings for thespreadsheet; program code for setting the optimized settings; programcode for creating the spreadsheet using the optimized settings; programcode for obtaining a second control document having final settings forthe spreadsheet; program code for setting the final settings; andprogram code for outputting the created spreadsheet.

A fourth aspect of the present invention provides a method for deployinga system for automatically creating a spreadsheet, comprising: providinga computer infrastructure being operable to: obtain a first controldocument having optimized settings for the spreadsheet; set theoptimized settings, create the spreadsheet using the optimized settings;obtain a second control document having final settings for thespreadsheet; set the final settings; and output the created spreadsheet.

A fifth aspect of the present invention provides computer softwareembodied in a propagated signal for automatically creating aspreadsheet, the computer software comprising instructions for causing acomputer system to perform the following: obtain a first controldocument having optimized settings for the spreadsheet; set theoptimized settings, create the spreadsheet using the optimized settings;obtain a second control document having final settings for thespreadsheet; set the final settings; and output the created spreadsheet.

A sixth aspect of the present invention provides a method forautomatically creating a spreadsheet, the method comprising managing acomputer infrastructure that performs the process described herein; andreceiving payment based on the managing.

Therefore, the present invention provides a method, system, and programproduct for automatically creating a spreadsheet.

BRIEF DESCRIPTION OF THE DRAWINGS

These and other features of this invention will be more readilyunderstood from the following detailed description of the variousaspects of the invention taken in conjunction with the accompanyingdrawings that depict various embodiments of the invention, in which:

FIG. 1 shows an illustrative computer infrastructure for creating aworkflow that defines a business process according to an embodiment ofthe present invention.

FIG. 2 shows an illustrative computer infrastructure for creating aworkflow that defines a business process according to an embodiment ofthe present invention.

FIG. 3 shows an illustrative method flow diagram according to oneembodiment of the present invention.

It is noted that the drawings of the invention are not to scale. Thedrawings are intended to depict only typical aspects of the invention,and therefore should not be considered as limiting the scope of theinvention. In the drawings, like numbering represents like elementsbetween the drawings.

DETAILED DESCRIPTION OF THE INVENTION

As indicated above, aspects of the present invention provide a solutionfor reducing cycle time of automatically created spreadsheets.Specifically, an embodiment of the present invention provides a way tocreate a spreadsheet from data that is in a native format more quicklyand/or efficiently. To do so, the invention accesses a control fileusing optimized settings to create the spreadsheet. Then, after creationof the spreadsheet, the invention uses a second control file having thefinal settings to modify the spreadsheet in preparation for output. Theinvention may use agents to perform all or a portion of theseactivities.

Referring now to FIG. 1, a system for automatically creating aspreadsheet according to an embodiment of the present invention isshown. Specifically, FIG. 1 depicts a system 10 in which data 16 in anative format may be more efficiently and/or quickly converted into aformat of a spreadsheet 18. This is performed by initially applying aset of optimized settings 32 to create the spreadsheet and then using aset of final settings 34 to prepare the spreadsheet 18 for output.

As depicted, system 10 includes a computer system 14 deployed within acomputer infrastructure 12. This is intended to demonstrate, among otherthings, that the present invention could be implemented within a networkenvironment (e.g., the Internet, a wide area network (WAN), a local areanetwork (LAN), a virtual private network (VPN), etc.), or on astand-alone computer system. In the case of the former, communicationthroughout the network can occur via any combination of various types ofcommunications links. For example, the communication links can compriseaddressable connections that may utilize any combination of wired and/orwireless transmission methods. Where communications occur via theInternet, connectivity could be provided by a conventional TCP/IPsockets-based protocol, and an Internet service provider could be usedto establish connectivity to the Internet. Still yet, computerinfrastructure 12 is intended to demonstrate that some or all of thecomponents of system 10 could be deployed, managed, serviced, etc. by aservice provider who offers to for create a workflow that defines abusiness process.

As shown, computer system 14 includes a processing unit 20, a memory 22,a bus 24, and input/output (I/O) interfaces 26. Further, computer system14 is shown in communication with external I/O devices/resources 28 andstorage system 30. In general, processing unit 20 executes computerprogram code, such as a spreadsheet creation system 40, which is storedin memory 22 and/or storage system 30. While executing computer programcode, processing unit 20 can read and/or write data to/from memory 22,storage system 30, and/or I/O interfaces 26. Bus 24 provides acommunication link between each of the components in computer system 14.External devices 28 can comprise any devices (e.g., keyboard, pointingdevice, display, etc.) that enable a user to interact with computersystem 14 and/or any devices (e.g., network card, modem, etc.) thatenable computer system 14 to communicate with one or more othercomputing devices.

Computer infrastructure 12 is only illustrative of various types ofcomputer infrastructures for implementing the invention. For example, inone embodiment, computer infrastructure 12 comprises two or morecomputing devices (e.g., a server cluster) that communicate over anetwork to perform the process of the invention. Moreover, computersystem 14 is only representative of various possible computer systemsthat can include numerous combinations of hardware and/or software. Tothis extent, in other embodiments, computer system 14 can comprise anyspecific purpose computing article of manufacture comprising hardwareand/or computer program code for performing specific functions, anycomputing article of manufacture that comprises a combination ofspecific purpose and general purpose hardware/software, or the like. Ineach case, the program code and hardware can be created using standardprogramming and engineering techniques, respectively. Moreover,processing unit 20 may comprise a single processing unit, or bedistributed across one or more processing units in one or morelocations, e.g., on a client and server. Similarly, memory 22 and/orstorage system 30 can comprise any combination of various types of datastorage and/or transmission media that reside at one or more physicallocations. Further, I/O interfaces 26 can comprise any system forexchanging information with one or more external devices 28. Stillfurther, it is understood that one or more additional components (e.g.,system software, math co-processing unit, etc.) not shown in FIG. 1 canbe included in computer system 14. However, if computer system 14comprises a handheld device or the like, it is understood that one ormore external devices 28 (e.g., a display) and/or storage system(s) 30could be contained within computer system 14, not externally as shown.

Storage system 30 can be any type of system (e.g., a database) capableof providing storage for information under the present invention. Forexample, storage system 30 may be used to store data 16, optimizedsettings 32, final settings 34 and/or spreadsheet 18, among otherthings. In addition, storage system 30 may be used to store one or morespreadsheet creation agents 38 that may be used for performing thefunctions of this invention. To this extent, storage system 30 couldinclude one or more storage devices, such as a magnetic disk drive or anoptical disk drive. In another embodiment, storage system 30 includesdata distributed across, for example, a local area network (LAN), widearea network (WAN) or a storage area network (SAN) (not shown). Althoughnot shown, additional components, such as cache memory, communicationsystems, system software, etc., may be incorporated into computer system14.

Shown in memory 22 of computer system 14 is a spreadsheet application36, spreadsheet creation agent 38 and spreadsheet creation system 40,which are software programs that provides the functions of the presentinvention. Spreadsheet application 36 comprises any application used tocreate a spreadsheet 18 and/or to access data in the format ofspreadsheet 18. Such applications may include, but not be limited toMicrosoft EXCEL® (EXCEL is a trademark of Microsoft Corporation ofRedmond, Wash. in the United States, other countries, or both), LOTUS123® (LOTUS are 123 are trademarks of International Business MachinesCorp. of Armonk, N.Y. in the United States and/or other countries),OPENOFFICE.ORG CALC® (OPENOFFICE.ORG is a trademark of TeamOpenOffice.org e.V. of Hamburg, Germany in the United States and/orother countries), or the like. Spreadsheet creation agent 38 includesone or more pieces of software that act on behalf of spreadsheetcreation system 40 to perform the tasks thereof. To this extent,spreadsheet creation agent 38 may be scheduled by spreadsheet creationsystem 40 to run at a predetermined time, may wait for a particularevent before activating itself and/or may be activated by spreadsheetcreation system 40. Spreadsheet creation agent 38 may be managed in anymanner in which agents may be managed.

Referring now to FIGS. 1 and 2 concurrently, spreadsheet creation system40 provides a system for creating a spreadsheet 18 that is moreefficient and/or requires less cycle time. To this extent, spreadsheetcreation system 40 includes an optimized settings obtainer 42, anoptimized settings setter 44, a spreadsheet creator 46, a final settingsobtainer 48, a final settings setter 50 and an outputter 52.

Optimized settings obtainer 42 obtains optimized settings 32 forcreation of spreadsheet 18. Optimized settings 32 enable spreadsheet 18to be created with a minimum of extraneous activity. For example, one ofoptimized settings 32 may be to turn off a default option in spreadsheetapplication 36 that automatically saves spreadsheet 18 for auto recoverypurposes. Another of optimized settings 32 may be to disable a defaultoption in spreadsheet application 36 that automatically calculatesformulas in spreadsheet 18. Yet still another of optimized settings 32may be to disable a default option in spreadsheet application 36 thatautomatically performs background error checking. It should beunderstood that these examples are not meant in anyway to be limiting ofpossible optimized settings that may be implemented. To this extent, anychange to the functionality, interface, etc., of spreadsheet application36, especially those that disable non-essential background activities,are envisioned.

In any event, optimized settings 32 may be obtained from a control fileand/or from any source now known or later developed, such as hardcoding. In the case that optimized settings 32 are obtained from acontrol file, the control file may be an Excel Pre-Creation Settingscontrol document (generically, a pre-creation settings controldocument). In addition, optimized settings 32 may be obtained throughthe use of spreadsheet creation agent 38.

Optimized settings setter 44 sets optimized settings 32 in spreadsheet18. This may be thought of as preparing spreadsheet 18 for addition ofdata 16 by applying optimized settings 32 to spreadsheet 18. The settingof optimized settings by optimized settings setter 44 may include callsto the object linking and embedding (OLE) class library of spreadsheetapplication 36, or, in the alternative, by any process that is now knownor later developed for making alterations to settings in a spreadsheetapplication. Optimized settings setter 44 may also use spreadsheetcreation agent for setting optimized settings 32 in spreadsheet 18.

Spreadsheet creator 46 creates spreadsheet 18 using optimized settings12. Specifically, spreadsheet creator 46 converts data 16 from a naturalformat, e.g., that of a database, into spreadsheet 18 in the format ofspreadsheet application 36. This creation is performed while optimizedsettings 12 are applied to spreadsheet 18 and/or spreadsheet application36. For example, assume that optimized settings 12 include settings thatdisable automatic saving, automatic calculation, and background errorchecking. Spreadsheet creator 46 may then create spreadsheet 18 withoutthe delays that would be caused by the saves, calculations and/orrefreshes normally provided by the disabled default functions, savingtime and/or resources. Spreadsheet creator 46 may also use spreadsheetcreation agent 38 for creating spreadsheet 18 from data 16.

Final settings obtainer 48 obtains final settings 34 that will be usedin the final version of spreadsheet 18. Final settings 34 restore all ora portion of the functions that have been disabled and/or modified withthe settings of optimized settings 32. To this extent, final settings 34prepare spreadsheet 18 for output. For example, one of final settings 18may be to restore the default options in spreadsheet application 36 thatautomatically save spreadsheet 18 for auto recovery purposes,automatically calculate formulas in spreadsheet 18, and automaticallyperform background error checking.

In any event, final settings 34 may be obtained from a control fileand/or from any source now known or later developed, such as hardcoding. In the case that final settings 34 are obtained from a controlfile, the control file may be an Excel Post-Creation Settings controldocument (generically, a post-creation settings control document). Inaddition, final settings 34 may be obtained through the use ofspreadsheet creation agent 38.

Final settings setter 50 sets final settings 34 in spreadsheet 18. Thismay be thought of as preparing spreadsheet 18 for output. For example,the resetting of defaults of spreadsheet application 36 via finalsettings 34 to enable autosaving, automatic calculation, and backgrounderror checking allow these functions to be performed once after all data16 has been entered into spreadsheet 18, and not numerous times whiledata 16 is being entered. The setting of final settings 34 by finalsettings setter 50 may include calls to the OLE class library ofspreadsheet application 36, or, in the alternative, by any process thatis now known or later developed for making alterations to settings in aspreadsheet application. Final settings setter 50 may also usespreadsheet creation agent for setting final settings 34 in spreadsheet18.

Outputter 52 outputs spreadsheet 18 using final settings 14. Forms ofoutput performed by outputter include, but are not limited to saving instorage system 30, transmittal to external devices 28, or any other formof outputting a spreadsheet now known or later developed.

Turning now to FIG. 3, a flow chart of a method according to anembodiment of the present invention is depicted, which is described withreference to FIGS. 1 and 2. In process 51, optimized settings obtainer42 obtains a first control document having optimized settings 32. Thecontrol document from which optimized settings 32 are obtained may be anExcel Pre-Creation Settings Control document. In process S2, optimizedsettings setter 44 sets optimized settings 32 in spreadsheet 18.Optimized settings 32 may be set via calls to the OLE class library. Inprocess S3, spreadsheet creator 46 creates spreadsheet 18 usingoptimized settings 32. In process S4, final settings obtainer 48 obtainsa second control document having final settings 34 for spreadsheet 18.The control document from which final settings 34 are obtained may be anExcel Post-Creation Settings Control document. In process S5, finalsettings setter 50 sets final settings 34 in spreadsheet 18. Finalsettings 34 may be set via calls to the OLE class library. In processS6, spreadsheet 18 having final settings 34 set is outputted usingoutputter 52.

While shown and described herein as a method and system for creating aworkflow that defines a business process, it is understood that theinvention further provides various alternative embodiments. For example,in one embodiment, the invention provides a computer-readable/useablemedium that includes computer program code to enable a computerinfrastructure to create a workflow that defines a business process. Tothis extent, the computer-readable/useable medium includes program codethat implements the process of the invention. It is understood that theterms computer-readable medium or computer useable medium comprises oneor more of any type of tangible embodiment of the program code. Inparticular, the computer-readable/useable medium can comprise programcode embodied on one or more portable storage articles of manufacture(e.g., a compact disc, a magnetic disk, a tape, etc.), on one or moredata storage portions of a computing device, such as memory 22 (FIG. 1)and/or storage system 30 (FIG. 1) (e.g., a fixed disk, a read-onlymemory, a random access memory, a cache memory, etc.), and/or as a datasignal (e.g., a propagated signal) traveling over a network (e.g.,during a wired/wireless electronic distribution of the program code).

In another embodiment, the invention provides a business method thatperforms the process of the invention on a subscription, advertising,and/or fee basis. That is, a service provider, such as a SolutionIntegrator, could offer a service for creating a workflow that defines abusiness process. In this case, the service provider can create,maintain, support, etc., a computer infrastructure, such as computerinfrastructure 12 (FIG. 1) that performs the process of the inventionfor one or more entities. In return, the service provider can receivepayment from the entity(s) under a subscription and/or fee agreementand/or the service provider can receive payment from the sale ofadvertising content to one or more third parties.

In still another embodiment, the invention provides acomputer-implemented method for creating a workflow that defines abusiness process. In this case, a computer infrastructure, such ascomputer infrastructure 12 (FIG. 1), can be provided and one or moresystems for performing the process of the invention can be obtained(e.g., created, purchased, used, modified, etc.) and deployed to thecomputer infrastructure. To this extent, the deployment of a system cancomprise one or more of (1) installing program code on a computingdevice, such as computer system 14 (FIG. 1), from a computer-readablemedium; (2) adding one or more computing devices to the computerinfrastructure; and (3) incorporating and/or modifying one or moreexisting systems of the computer infrastructure to enable the computerinfrastructure to perform the process of the invention.

As used herein, it is understood that the terms “program code” and“computer program code” are synonymous and mean any expression, in anylanguage, code or notation, of a set of instructions intended to cause acomputing device having an information processing capability to performa particular function either directly or after either or both of thefollowing: (a) conversion to another language, code or notation; and/or(b) reproduction in a different material form. To this extent, programcode can be embodied as one or more of: an application/software program,component software/a library of functions, an operating system, a basicI/O system/driver for a particular computing and/or I/O device, and thelike.

The foregoing description of various aspects of the invention has beenpresented for purposes of illustration and description. It is notintended to be exhaustive or to limit the invention to the precise formdisclosed, and obviously, many modifications and variations arepossible. Such modifications and variations that may be apparent to aperson skilled in the art are intended to be included within the scopeof the invention as defined by the accompanying claims.

We claim:
 1. A method for reducing cycle time of automatically createdspreadsheets, comprising: obtaining a first control document havingoptimized settings for the spreadsheet, the optimized settings includedisabling non-essential background activities; optimizing a spreadsheetapplication by applying the optimized settings to the spreadsheetapplication; creating the spreadsheet by importing data from a sourcedocument different from the control document in a natural format that isdifferent from a format of the spreadsheet into the spreadsheet usingthe optimized settings in the spreadsheet application; obtaining asecond control document having final settings for the spreadsheet;setting the final settings; and outputting the created spreadsheet. 2.The method of claim 1, wherein the control document is a pre-creationsettings control document.
 3. The method of claim 1, wherein the secondcontrol document is a post-creation settings control document.
 4. Themethod of claim 1, wherein the optimized settings are set via calls toan optimized settings class library.
 5. The method of claim 1, whereinthe final settings are set via calls to an optimized settings classlibrary.
 6. The method of claim 1, wherein the non-essential backgroundactivities disabled by the optimized settings include at least one of:automatic saving, automatic calculation, or background error checking.7. A system for automatically creating a spreadsheet, comprising: anoptimized settings obtainer for obtaining a first control documenthaving optimized settings for the spreadsheet, the optimized settingsinclude disabling non-essential background activities; an optimizedsettings setter that optimizes a spreadsheet application by applying theoptimized settings to the spreadsheet application; a spreadsheet creatorfor creating the spreadsheet by importing data from a source documentdifferent from the control document in a natural format that isdifferent from a format of the spreadsheet into the spreadsheet usingthe optimized settings in the spreadsheet application; a final settingsobtainer for obtaining a second control document having final settingsfor the spreadsheet; a final settings setter for setting the finalsettings; and an outputter for outputting the created spreadsheet. 8.The system of claim 7, wherein the first control document is apre-creation settings control document.
 9. The system of claim 7,wherein the second control document is a post-creation settings controldocument.
 10. The system of claim 7, wherein the optimized settings areset via calls to an optimized settings class library.
 11. The system ofclaim 7, wherein the final settings are set via calls to an optimizedsettings class library.
 12. The system of claim 7, wherein thenon-essential background activities disabled by the optimized settingsinclude at least one of: automatic saving, automatic calculation, orbackground error checking.
 13. A program product stored on anon-transitory computer readable medium for automatically creating aspreadsheet, the computer readable medium comprising: program code forobtaining a first control document having optimized settings for thespreadsheet, the optimized settings include disabling non-essentialbackground activities; program code for optimizing a spreadsheetapplication by applying the optimized settings to the spreadsheetapplication; program code for creating the spreadsheet by importing datafrom a source document different from the control document in a naturalformat that is different from a format of the spreadsheet into thespreadsheet using the optimized settings in the spreadsheet application;program code for obtaining a second control document having finalsettings for the spreadsheet; program code for setting the finalsettings; and program code for outputting the created spreadsheet. 14.The program product of claim 13, wherein the control document is anpre-creation settings control document.
 15. The program product of claim13, wherein the second control document is a post-creation settingscontrol document.
 16. The program product of claim 13, wherein theoptimized settings are set via calls to an optimized settings classlibrary.
 17. The program product of claim 13, wherein the final settingsare set via calls to an optimized settings class library.
 18. Theprogram product of claim 13, wherein the non-essential backgroundactivities disabled by the optimized settings include at least one of:automatic saving, automatic calculation, or background error checking.19. A method for deploying a system for automatically creating aspreadsheet, comprising: providing a computer infrastructure beingoperable to: obtain a first control document having optimized settingsfor the spreadsheet, the optimized settings include disablingnon-essential background activities; optimize a spreadsheet applicationby applying the optimized settings to the spreadsheet application,create the spreadsheet by importing data from a source documentdifferent from the control document in a natural format that isdifferent from a format of the spreadsheet into the spreadsheet usingthe optimized settings in the spreadsheet application; obtain a secondcontrol document having final settings for the spreadsheet; set thefinal settings; and output the created spreadsheet.
 20. The method ofclaim 19, wherein the non-essential background activities disabled bythe optimized settings include at least one of: automatic saving,automatic calculation, or background error checking.